Club General Meeting at Lloyd's place
January 11, 2012 at 7255 210th ST E

1. Meeting was called to order at 7:10 by the club president, 19 members present. Mike K. gave a report.
2. Nov 9, 2011 meeting minutes were read and approved
3. Treasurer’s report was presented by John R. and hard copies distributed.
4. Jerry S. got a price for local ticket printing, $380 for 10,000 tickets. Motion to purchase this proposal was approved.
5. Motion to discuss rental or utility cost with Bill S. was approved.
6. Farmall tractor sanding and priming the frame was discussed. Volunteers for sanding are John R., Paul F., Paul N., Tom B., and Terry M.
7. Calendars are available for $5.
8. Mike K. will ask Dave B. to do party projection.
9. Discussion aired on whether club will pay for member party meal. Opinion heard from the floor that payment was approved at a previous meeting. Decision to not pay due to small bank balance was made.
10. Tractor club membership meetings will be held on the first Wednesday of every month, as opposed to even numbered months.
11. Need to organize a committee for ticket selling.
12. County will be approached for building a loading ramp at the showground.

Club General Meeting at St Patrick's Grill
October 5th, 2011

Adjournment at 9:05 PM

Club General Meeting at Lloyd's place
April 13th, 2011 held at 7255 210th Street

Club General Meeting at Lloyd's place
Feb. 2, 2011 held at 7255 210th Street

• Will pointed out the dates for the show are now July 29-30-31.

• Four charitable donations were made at $100 each
• $900 for tractor and planter
• $95 for drawbar part
• $842 for tires

Terry said consensus on dinner was positive, food was good, and will review with VFW:
• Delay during set up from salad to meal
• Tables packed too tight together
• Lack of waiter help
• Paul N. asked if a second serving line was needed
• Joe G. commented that evening was good, meeting with county and general overhead display.

• Needs: RH fender (Bill to look at his B), water pump, pre-paint (seal) rear deck, and tool box
• Move tractor Tuesday, and set up/prep to paint Wed. 2/9
• Tickets: getting estimates from same printer and one other up to 8000 3 for $5
• Place show ad on the back, instead of advertising
• Orange and creme colors for the tickets
• Trip option: chose Las Vegas over Orlando or Cancun. 4 nights for 4 people. Use within one year.

• Food & beer = review with county first for their contract 
• Raffle tickets?
• Plus: Gordy F. will vendor
• Need Pioneer Power vendor mailing list
• Need hand outs to distribute at PP and Dundas swaps
• Feb. 10 meet with county

• Bill spoke of a Case 300 restored, 50 hours on overhaul, award winning.
• Wrong grille insert and side screens ($1k).
• 1000 miles away
• has dozen others + NOS
• $5k invested, ad lists for $3200
• May need a new tractor painter

• Terry, talk to VFW
• Move tractor Tuesday, and set up/prep to paint Wed. 2/9
• Order tickets, design show info
• Fill in missing committee leaders and get member help for each
• Meet with county
• Discuss Case 300, 1958?

Club General meeting at Lloyd's place
Dec. 1, 2010 held at 7255 210th Street

• Decision to purchase Allis CA was made. MMSA by Lowell & Terry
• Decision to send tractor out for sand blasting and purchase new tires was made. MMSA by Bill & Ron
• 2011 raffle drawing date and place to be determined
• 2011 show date at Cedar Lake Farm was set for July 22, 23 and 24. MMSA by Terry & John R.
• Beer & food vending will be handled by the establishment. There is no rental charge to CRATC
• Questionnaire will be drafted for volunteers for show duties and mailed. Need a committee to organize tasks. Terry will make an announcement at the Christmas party.
• Christmas party is scheduled for Thursday Jan. 13, 7 PM at the Prior Lake VFW.
• Officers will select 3 recipients for charitable contributions
• New search committee members for future raffle tractor are Martin, Bill, and Will.
• Dave B. will participate in secretarial tasks
• Adjournment at 8:35 – 25 members and 1 guest present

Club General meeting at Lloyd's place
Oct. 6, 2010 held at 7255 210th Street

• Decision on trailer payback was made - $2000 now & $2000 in April. MMSP by Kevin & Roger
• Picnic – Terry will handle
• Tractor pics were passed around - Will G. will look at one in Moorhead for possible purchase
• No new input from exploratory committee – Terry will inquire about rental of Cedar Lake Farms
• Jerry S. and John R. will check tax situation if the raffle cash option is raised from $1500 to $2000
• Terry will check on availability of Prior Lake VFW for the Christmas banquet
• Bob Seykora will store the CRATC trailer
• Kevin C. will explore on-line ticket and merchandise sales
• Bill will explore cost to advertise in magazines
• Adjournment at 8:45 – 26 members present

Club General meeting at Lloyd's place
Sept. 1, 2010 held at 7255 210th Street

• Minutes of previous meeting were not read
• Treasurer’s report presented

• Food vendors - Layton & JoAnn + church group
• Misc. vendors – Corn - Joe, apples – Gene, quilts, kettle
• corn, crafts by Rose, Direct TV
• Tents – Jerry
• Hay rides – Lloyd & Ben + volunteers
• Satellites – Terry
• Dumpster – Joe
• Games – Layton
• Signage – Jerry
• Swap meet – Roger
• Setups – 10 AM to 12 PM – Terry, Dave, Joe, Ron, Grumpy, Jake, John, Tom
• Tractor signups – Paul
• Cleanup – Ron, Layton, Roger, Terry & volunteers

• Email was sent to Guy Bowen regarding reimbursables
• Tractor exhibitors were signed up by Terry
• Al’s Farmall to be looked at by the committee
• Tee shirts / hats / memorabilia can be sold from the trailer

Club General meeting at Arlan’s place
August 4, 2010

• Meeting was called to order by Layton Umpleby.
• Minutes of the June 2 meeting were read and approved.

• August 6/7/8 ticket sales were assigned – Fri. Joe/Jerry ( Howard Lake ) - Sat. Paul/Lloyd ( Scott/Carver ) – Sun. Jake & wife ( B. Seykora not available ).
• Dalton show to be discussed at subsequent meeting.

• Exploratory Committee to present our case at a future meeting.
• New business – Additional summer meeting dates were suggested, namely, no meeting in Jan., meetings in Feb., Apr. and monthly May through October, then in Dec.
• John R. presented a motion and approved to send $20 worth of tickets to non-participating members.
• Ron K. is in charge of pre-meeting food preparation. He needs to know where and when.
• Next meeting is tentatively set for Sept. 8 although some members feel it a Sept. 1 meeting would be timely to allow discussion on Dalton, meeting place to be determined.

Club General meeting at Denny D's shop
Wednesday April 7, 2010, 7:00 PM

• Meeting was called to order at 7:15 PM by Layton.
• Meeting minutes of February 3, 2010 meeting were read by Lloyd and approved.
• Treasurer’s report was presented and approved. The report was available in hard copy for review by the members in attendance.
• The trailer cost $8661. Estimate for extra signage was estimated at $500 to $700. Decision was made to get it done now instead of delaying. Suggestion was made to look for sponsors to advertise with decals on the trailer.
• Suggestion was made to display posters of past tractors inside the trailer.
• Membership cards were available.
• MAPPS meeting at Rice County – Four CRATC representatives are scheduled to attend.
• Membership drive – members were encouraged to bring a friend to the June meeting. An application form needs to be created.
• Tractor Supply store manager has been selected – Zackary Heuring. He is favorable to continuing a CRATC tractor display, as in the past. A tentative date was set up for June 12 & 13.
• Show ticket sales assignments were made through July 2010.
• Exploratory committee status was given by Terry – Scott County is interested in hosting future club events at the Cedar Lake farm. Committee will continue attending meetings.
• A search committee for acquiring the 2011 raffle tractor was formed. Volunteers are Will, Ron, and Lloyd.
• Meeting adjourned at 8:35 PM

Club General meeting at Bill's Shop
December 2, 2010

a) All club events are covered such as meetings at Bill’s shop, the club show, etc.
b) Club tractor is covered at parades, shows, and going to and from events for comprehensive/collision
c) Liability when being towed is covered by towing vehicle
d) The club trailer would need to be added to the policy at a cost of about $70 per year
e) Member’s tractors are NOT covered
f) Golf carts are usually covered under a homeowner’s policy, while a tractor IS NOT.

b) 3 donations were made to a local food shelf, children’s hospital, and veterans society (all are 501 C3)
c) Raffle tractor purchases were presented
d) 22 paid members to date. (invitations were mailed to 72 members, or former members)
e) There are 5 new members to date
f) Club bought tools and tool boxes at a cost of $500
g) Raffle permit is being processed by Scott County
h) The club tax exemption is not valid on sales tax

a) President – Layton
b) Vice President – Will
c) Secretary – Lloyd
d) Treasurer – John

a) The list will be posted at Bill’s shop

a) A decision was made to hold the party at the Prior Lake VFW
b) The cost will be $15 for a choice of beef or chicken. Club will pay for members. Guests will pay for their meal.

a) A club newsletter will be created and issued quarterly
b) Contents will include news, photos, want ads, etc.
c) The newsletter will be sent electronically to those with e-mail (about 33 members,) or mailed
d) Annette U. and Dave B. will head up this effort

a) Kevin has created a club website. It can be found at: http://www.crtractors.com

a) The club has purchased a tool box and members are expected to return tools to the proper place when they have finished using them for the day.
b) Will G. is going to apply labels to the drawers of the tool box.
c) The tools will be marked with spray paint to identify them

a) 2010 calendars will be printed using photos from the past year and our show
b) Cost will be $5 and 30 will be ordered

a) A motion was made and passed to donate $100 to a fund for the children of the manager of Tractor Supply.
b) Bill, Layton and Jo G. presenting their results in looking for a club trailer. Bill and Joe will follow up on this.